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Acceptable
Use Policy Forms Policies
and Procedures |
Word, Excel and PowerPoint |
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Using
AutoCorrect Microsoft
Office has a very powerful feature known as Auto Correct.
Auto Correct allows you to set an abbreviation for a commonly
used text or graphic entry, which will be automatically entered by Word,
Excel and PowerPoint. For
example, I often have to
type Neil S. Sachnoff, Executive Director, in documents that I type.
To save time I can add an abbreviation such as NSS to my Auto
Correct listing. To
do this: ·
Left
click on Tools from the main menu ·
Left
click on Auto Correct from the drop down menu ·
Type
in the abbreviation you would like to use in the “Replace” box. ***Careful,
do not make this a word. For
example, do not type “It” as the abbreviation for “Information
Technology”, otherwise every time you type “It”
it will be replaced with Information Technology, unless you turn
off AutoCorrect.
Left
click on OK When
you want to use the AutoCorrect, simply type the abbreviation, followed
by either the spacebar, a punctuation mark or press Enter and your
AutoCorrect entry will appear. AutoCorrect
can be used to store graphics as well as text.
For instance, if you have a graphic, such as the Middlesex County
College logo or your signature that you commonly insert in to documents,
you can make this an AutoCorrect entry. To
do this: ·
Select(highlight)
the graphic that you want to use as an AutoCorrect entry ·
Left
click on Tools from the main menu ·
Left
click on AutoCorrect from the drop down menu ·
Make
sure the AutoCorrect tab is selected. ·
Select
Formatted text ·
Type
in the abbreviation you would like to use in the “Replace” box. ·
Left
click on Add ·
Left
click on OK
Now
when you type the abbreviation for your graphic, the graphic will appear
in the document. Hope
you like this Tip and Trick.
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Last updated September 04, 2002 |
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