Intranet Home 

IT Home Page

Forms

Help Desk

PC Lab Summary

Policies and Procedures

Tips and Tricks

Training Courses

Training Manuals

Training Schedule

What's New

Who's Who?

Working Committee Documents

Word 2002

Creating a Table of Contents From An Existing Document

When working with a lengthy document, a Table of Contents may be a necessity.   Working with an existing document is just one way of creating a Table of Contents.  Using this feature in Word 2000 makes the task easy.  It will allow you to enter or delete information at a later date and it updates the Table for you.

 We will work with an excerpt from  “Outlook Email- Basic Features”. 

            What is Microsoft Outlook

            Outlook is a program in the Microsoft Office Suite that

            Assists you in communicating with other people.  Outlook

            is a PIM – a “Personal Information Manager”.  It can be

            used for e-mail, appointment and task scheduling ,and

            recording of personal and business contacts.  This

            handout covers the basic features of the Outlook E-Mail

            system.

            Opening Microsoft Outlook

            Left click Start.

            Point to the Programs menu option.  The programs will

            Automatically list.

            Left click Microsoft Outlook from the list of options as

            Shown below.

 We want to use the “Mark Table of Contents” Dialog Box in order to complete the task..  To activate this dialog box: 

·        Highlight the heading or sentence that you want to use in the Table of Contents.  For our example, that would be What is Microsoft Outlook.

      ·        Next press ALT + SHIFT + O(the letter “O”)

 You will see the following box:

 You want to Press Mark.

 Your document should now look like the following:

 You want to mark the remainder of your headings.

 ·        Scroll in your document to the next heading or item you want to select with the “Mark Table of Contents” Dialog Box on the screen.

 ·        Highlight your next selection.

 ·        Click in the Entry box and your highlighted text will appear in the Entry field.

 ·        Click Mark.

 ·        Continue through your document with the above instructions until all your selections are entered.

 ·        Click Close.

 Now you are ready to insert the Table of Contents into your document.  To insert the Table of Contents:

 ·        Click in your document where you want the Table of Contents to appear

 ·        Click Insert from the Main Menu Bar

 ·        Point to Reference on the drop down menu

       ·        Click on Index and Tables from the additional choices 

 See Below

The Index and Tables dialog box will appear.

• Click the Table of Contents tab.
• Click the Options button in the bottom right of the dialog box.
• Click to select the Table Entry Fields which appear in the Table of Contents Options box.
• Clear the Styles check box.
• Clear the Outline Level check box.

The Options should now look like the following:

• Click OK  to close the Table of Contents Options box.
• Click OK to close the Index and Tables box.

 Your Table of Contents should now be complete and look similar to this:

Table of Contents

What is Microsoft Outlook………………………………………………1

Opening Microsoft Outlook……………………………………………...1

 Updating:   If you add pages to your document at a later time, follow the previous instructions for the new headings. 

• Go to the Table of Contents.
• Put your mouse anywhere inside the Table of Contents.
• Right click the mouse and a menu will appear.
• Click  Update Field.

Your Table of Contents will be updated to include the new information.

Last updated May 05, 2003