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Appendix

Grades are entered three different times each semester.  There are Early Warning Grades, Midterm Grades and Final Grades.

Early Warning Grades

Recently a system to warn students about poor performance early in the semester has been implemented.  Early Warning Grades are usually entered between the third and fourth week of the semester.  The time interval for when you may enter Early Warning Grades is indicated on the instruction sheet you will get in your mailbox.  Although, entering Early Warning Grades is not compulsory, it is effectively used by many instructors to identify students who are having trouble very early in the semester.

The Early Warning Grade Codes are as follows:

EWA          Attendance Insufficient
EWU          Unprepared for Class
EWF           Failing Paper, Quiz, Test
EWP           Participation Insufficient
EWM          Multiple Reasons

The following are the instructions for entering Early Warning Grades:

1.     Click on Internet Explorer
2.     Go to www.middlesexcc.edu and click on the Campus Cruiser icon
        in the middle of the screen
3.     Click on the Campus Cruiser logo again on the bottom left of the
        screen
4.     Click on the “log-in” box below and to the right of the MCC logo on
        the main Campus Cruiser Web Page
5.     Type in your Campus Cruiser log-in ID in the field box and password
        and click on log-in
6.     Click on the Web Advisor tab on the top row of tabs
7.     Click on Faculty Services on the second row of tabs
8.     On the left, you will find a blue area marked Faculty Information.
         Click on the blue area and a yellow expandable menu will appear.  Click
        on the third item marked Grading.
9.     Use the drop-down box to select the current term, i.e., spring 2005
10.   Click submit (you do not need to enter any start or end date)
11.   Click on Grading from the drop-down menu
12.   Use the drop down to select Midterm
13.   Choose one of your listed classes and click submit.
14.   Enter the Early Warning Codes in column EW Codes, making sure you
        use the Tab key to move from one student to another
15.   After you complete the entire roster, scroll down to the bottom of the
        screen and click submit.  A message will appear on the top of the
        screen to indicate that “the process is complete”.
16.   If you have another roster to enter, click on Grading under Faculty
        Information on the left side column and start over again with steps
        #8 - #16

Midterm Grades

Midterm grades are submitted during the 6th or 7th week of the semester.  The reason for midterm grades is to give your students an indication of your evaluation of their performance in the course up to that point in the semester.  It is hoped that students who get midterm grades that are less than satisfactory will be able to take some action to make changes in their performance. these actions might be in the form of improving study habits, getting extra help from the instructor or tutoring services, coming to class regularly, turning assignments in on time, participating in class, etc. Entering midterm grades is mandatory. The grades options for midterm are as follows:

S, D, F, and N

Midterm grade instructions will be put in your mailbox about two weeks prior to when they are due.  The direction sheet will be clear.  It will tell you when you will be able to begin entering midterm grades online and the deadline date for entering the grades.  The midterm grades must be entered electronically using the Web Advisor link through Campus Cruiser.  In order to enter midterm grades electronically, follow these steps and any other specific directions on the instruction sheet:

1.   go to www.middlesexcc.edu
2.   click on the Campus Cruiser icon
3.   click on the Campus Cruiser icon again
4.   click on login
5.   enter your login ID and your password
6.   go to Web Advisor
7.   click on grades (tab on the left of the screen)
8.   click on the pull-down menu and highlight the current semester
      (example: spring 2005)
9.   click on the pull-down menu and highlight midterm grades
10. mark the class section you want to work on and click on submit
11. enter the midterm grade for each student
12. print a copy when you finish entering the grades for a class and
     before you click on submit
13. click on submit
14. If you have more than one section, click on grades again and follow
     steps #8-#13
15. submit a signed hard copy of the final grades for each section you teach
      to the Department Secretary.

It is a good idea to tell your class that you are submitting midterm grades.  You should explain that the midterm grade is strictly for their benefit.  Students who receive an 'S' at midterm will not get notification of the grade in the mail.  Students who receive any grade other than an 'S' will receive a letter in the mail apprising them of their midterm grade. 

It is probably best to not be lenient for midterm grades.  It is important for students to be realistic and have time to make improvements

Final Grades

Final grade instruction sheets will be put in your mailbox sometime during the last few weeks of the semester.  The directions will be clear and will indicate the earliest and latest date for entering final grades. 

NOTE:  When entering a final grade for students in developmental
  classes, you must put a ‘Q’ in front of the grade.  For example, if
  a student is receiving an ‘A’ in the course, you should enter
  ‘QA’.  This is for final grades only and not for midterm grades.
          

Options for final grades are as follows:

A, A-, B+, B, B-, C+, C, D, F, I, N, QA, QA-, QB+, QB, QB-, QC+, QC,QD, QF, QI, QN

The ‘N’ grade is assigned for students who have not been attending classes.  An ‘N’ grade may be given as a final grade only if it was given as a midterm grade.  If the student received a letter grade at midterm, you may not give an ‘N’ grade for a final grade.  The College allows an ‘I’ grade for incomplete as long as a date is entered upon which time the grade will turn to an ‘F’.

NOTE:  Check the Mathematics Department section of the manual for
              the Mathematic Department’s policy on ‘I’ grades.

Final grades must be entered electronically using the Web Advisor link through Campus Cruiser.  In order to enter final grades electronically, follow these steps and any other specific directions on the instruction sheet:

1.   go to www.middlesexcc.edu
2.   click on the Campus Cruiser icon
3.   click on the Campus Cruiser icon again
4.   click on 'login'
5.   enter your login ID' and your password
6.   go to Web Advisor
7.   click on grades (tab on the left side of the screen)
8.   click on the pull-down menu and highlight the current
      semester (example: spring 2005)
9.   click on the pull-down menu and highlight final grades
10.  mark the course section you want to work on and click on submit
11.  enter the final grade for each student*
12.  print a copy when you finish entering the grades for a class and
       before you click on submit
13.  click on submit
14.  if you have more than one section, click on grades again and
      follow steps #8 - #13
15. submit a signed hard copy of the final grades for each section you teach

Change of Grade

Once you have submitted your grades electronically, you may make a grade change up to 4:30 PM on the same day, using Campus Cruiser/WebAdvisor.

If you have submitted a grade for a student and you want to change the grade after 4:30 PM on the same day or if you want to change the grade from a previous semester,  you must fill out a Drop-Add form. (sample is in the Appendix) Fill in the student’s name and ID number at the top of the form.  Enter the new grade in the ADD section of the form.  Fill in the Course Code (for example, Mat-010), the section number, the course title (for example, Basic Mathematics) and the number of contact hours or credits.  You then write the word Grade and indicate the new grade you are submitting.  Next, fill out the DROP section with similar information, writing the word Grade and the old grade you are changing.  You then sign the bottom of the form where it says Faculty Advisor and give the form to the Department Secretary who will get the Chair’s signature and submit the form.