To maintain your Financial Aid eligibility, you need to make satisfactory academic progress (SAP)
The Federal Government mandates that students must maintain Satisfactory Academic Progress toward the completion of their degrees within a reasonable period of time in order to be eligible for Title IV financial aid programs including Pell, SEOG, Federal Direct Loans, Federal Work Study and State Grants.
Satisfactory Academic Progress will be monitored every semester.
Satisfactory Academic Progress (SAP) Is Defined As:
*Credit hours attempted will be cumulative and will include all hours for which the student was enrolled as of the census date of each academic term, or for which the student received a grade. The census date is defined as the day following the last day for registration and payment as outlined in the College catalog. Credit hours completed with grades of A, B, C, D, E, QA, QB, QC, QD or T will be considered credit hours attempted and completed. Grades of F, QF, QI, I, W, QW and WF will be considered credit hours attempted but not completed. A student’ completion rate can be calculated by dividing the number of credit hours completed by the number of credit hours attempted.
**For each program of study, a maximum timeframe will be calculated by taking the total credit hours required for the program as outlined in the College catalog and multiplying the total by 150%. Timeframes will vary from program to program.
A student must declare an eligible program of study to be eligible to receive federal financial aid.
Remedial credits do count for the calculation of Satisfactory Academic Progress and are included in the metrics for the calculation of cumulative GPA, Completion rate and Maximum Time Frame. Note: Maximum of 30 attempted Remedial credits are funded with federal financial aid.
ESL coursework does count for the calculation of Satisfactory Academic Progress and is included in the metrics for the calculation of cumulative GPA, Completion rate and Maximum Time Frame.
All Repeated courses will be counted in the total number of attempted credits for SAP calculation. A student who passes a course (with a letter grade of D or higher, may retake the class one additional time and receive financial aid for that course. Students repeating coursework because he/she received a grade of QD, F, WF, or W, may repeat the course and remain eligible for financial aid if Satisfactory Academic Progress is maintained.
Transfer Credits and Credits by Exam will be included in attempted and completed credits, but not the GPA calculation. All Attempted credits will be used in the calculation of Maximum Time Frame.
Students are evaluated at the end of each academic term (fall, spring and summer). The review process will assign a status for each student of:
Students who are not meeting the Satisfactory Academic Progress (SAP) policy may appeal for reinstatement of financial aid eligibility. All appeals will be reviewed and approved or denied by the Financial Aid Ad Hoc Appeals Committee. An appeal can only be submitted if a student’s failure to make Satisfactory Academic Progress is based upon events beyond their control. Applicable circumstances would include medical issues, death/illnesses, and any other uncontrollable events. Students will need to submit the Financial Aid Satisfactory Academic Progress Appeal form, their unofficial transcript and/or program evaluation, and all required documentation to the Financial Aid Office. Incomplete appeals (those with no explanation of the extenuating and the required supporting documentation) will be automatically denied. Students will be notified by email of the committee’s decision within 30 days. Students with an approved appeal will be placed on Academic Plan for one semester of financial aid and will be evaluated accordingly at the end of each semester. If a student receives an appeal approval, they must adhere to the terms of the academic plan or will be denied financial aid the following semester. Students who have appeals denied will be permitted to appeal the decision of the committee to the Director of Financial Aid. The Director of Financial Aid will review the student’s second appeal, and this decision is final.
Paying out of pocket for classes or sitting out a semester is not grounds for reinstatement of aid. Students must bring their academic progress back into compliance or have an appeal approved to have aid reinstated. Students may re-appeal after a denied appeal once they have successfully completed at least six (6) credit hours with:
It is important for students to remember that Pell Lifetime Eligibility Used (PLEU) cannot be waived through the submission of an appeal.
Financial Aid Satisfactory Academic Progress Appeal Form
MCC SAP Appeal Form (click to download)
Financial aid students, who stop attending all courses during the semester, and receive all final grades of F, will not be considered as withdrawing from any classes. To withdraw from all classes, students must follow the procedures made available in Enrollment Services.
A pro-rated portion of the federal aid received, based on the documented last date of attendance, must be returned to the federal aid programs. If the college is unable to document the last date of attendance, one-half of all federal aid received during the semester must be returned to the federal aid programs.
The student maybe required to repay part or all of the financial aid awards received if all final grades of F were received for the semester.
If all final grades of F were received, the student’s Satisfactory Academic Progress may be affected and an appeal needs to be submitted to regain financial aid eligibility.
The student will also be notified via email and postal letter informing them of their financial aid award adjustments.
Financial Aid programs will not pay for a course or courses that a student does not begin attendance. If an instructor reports that the student never began attendance, that course will be removed from the total eligible credits financial aid programs can pay. This will reduce the student’s refund or cause a bill to be generated.
The Financial Aid Office encourages any student experiencing academic difficulties to utilize academic services available at Middlesex County College. These are valuable resources to assist you if you are struggling to maintain Satisfactory Academic Progress.
Phone: (732) 548-6000 x3222
Location: Johnson Commons Learning Center, IRC 241